Workloads & Use Casesbeginner26 min read·Updated Jul 24, 2026

Windows VPS for Property Management Companies: Apps, Files, and Remote Access

Learn when a Windows VPS fits property management companies that need shared business applications, lease and owner records, maintenance workflows, accounting access, backups, and remote teams.

Batuhan Esirger

Co-Founder

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A Windows VPS for property management companies can centralize supported Windows business applications, accounting tools, lease and owner records, maintenance documents, reports, shared folders, and remote user sessions in one cloud-hosted Windows Server environment.

It is strongest for small and midsize property managers that still depend on Windows-based software, mapped drives, local databases, shared documents, or an aging office server. It is less useful when the company already runs entirely on vendor-hosted browser applications and cloud document platforms.

Raff Technologies provides the Windows VM infrastructure. The property management company or its MSP remains responsible for application compatibility, software licensing, Remote Desktop Services licensing, user permissions, database administration, backups, security, migration, and recovery.

This article is different from Windows VPS for Real Estate Offices. The real estate article focuses on brokerage and transaction workflows. This guide focuses on recurring property operations: leases, rent and owner reporting, maintenance coordination, vendor records, property-level permissions, and multi-location staff access.

Centralize property apps, records, users, and reporting on Windows.

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Quick verdict: when a Windows VPS fits property management

Use this table before moving a property management workload to a Windows VPS.

Property management situation	Windows VPS fit	Why
The core application supports Windows Server or RDS	Strong fit after vendor confirmation	The app, database, reports, and users can share one hosted environment.
Managers, accountants, and maintenance coordinators work remotely	Strong fit	Authorized users can reach the same Windows environment from different locations.
Lease, owner, vendor, and property files are scattered	Strong fit	Shared folders and permissions can be centralized.
An aging office server hosts property or accounting software	Strong fit after dependency review	The workload can move away from one physical machine.
Several offices manage the same properties	Strong fit with connectivity planning	Teams can work from one controlled environment.
The company uses desktop accounting alongside property software	Good fit	Accounting tools, reports, exports, and files can remain close together.
Check printing, document scanning, or local printers are critical	Test before production	Driver, redirection, security, and workflow behavior vary.
The main property platform is already vendor-hosted SaaS	Depends	A Windows VPS may only be useful for accounting, files, legacy tools, or integrations.
The vendor prohibits hosted or multi-user deployment	Poor fit	Use a supported deployment model.
The business needs application-level high availability	Not a single-VM decision	Design redundancy, database recovery, and failover separately.

The strongest candidate is a residential, commercial, or mixed-property management company that needs one controlled Windows environment for staff, business applications, records, reports, and backups.

The goal is not to move every process into Remote Desktop. The goal is to centralize the Windows workloads that are currently difficult to secure, support, and recover.

Why property management companies outgrow office-based systems

Many property management companies begin with a practical setup: one office server, a shared drive, desktop accounting software, a property application, and several staff PCs.

That model becomes harder to manage as the portfolio, team, and document volume grow.

Common problem	What it looks like in practice	How a Windows VPS can help
Property software is tied to one office	Remote staff depend on VPN workarounds or office PCs	A supported application can run in one cloud-hosted Windows environment.
Files are organized differently by employee	Lease, inspection, owner, and vendor records are difficult to find	Shared folders and permissions can be standardized.
Accounting and property data are separated	Staff export and email files between departments	Applications and approved shared folders can remain close together.
The office server is aging	Hardware, power, storage, and warranty risks increase	The workload moves away from one physical server.
Several branches maintain separate copies	Property records and reports become inconsistent	Users can work from one controlled environment.
Former employees retain access or copies	Offboarding is incomplete	Named users and central permissions are easier to review.
Backups are unclear	Nobody can prove that the application or database can be restored	Backup layers and restore tests can be documented.
Growth requires another server purchase	More users, properties, reports, and documents increase load	A VM can be resized and storage can be expanded.

The business benefit is not simply replacing an office server with a cloud server.

It is giving property managers, accounting staff, leasing teams, maintenance coordinators, and administrators one controlled place to reach the applications and records they use every day.

Property management workloads that fit a Windows VPS

Property management and accounting applications

A Windows VPS can host property management or accounting software when the vendor supports the operating system, hosted deployment, database, and multi-user access model.

Potential workloads include:

property and unit records;
tenant or resident records;
owner records;
lease administration;
charges and payment records;
accounts receivable and payable;
owner statements;
general ledger and financial reports;
security deposit records;
vendor records;
maintenance costs;
property budgets;
bank reconciliation tools;
year-end exports;
custom reports;
document generation.

Do not assume that every desktop property application supports Windows Server or Remote Desktop Services. Confirm the exact version, database engine, licensing model, and support terms with the vendor before migration.

When accounting is the primary workload, read Windows VPS for Accounting Firms.

Lease, owner, property, and vendor documents

Property management companies generate a large volume of operational records.

A Windows VPS can centralize:

leases and amendments;
owner agreements;
property and unit documents;
move-in and move-out records;
inspection reports;
maintenance photos and attachments;
vendor contracts;
invoices and purchase records;
insurance certificates;
notices and correspondence;
property reports;
owner statements;
bank and accounting exports;
archived tenant records;
templates and forms.

Moving a disorganized file structure to the cloud does not fix it. Clean up duplicate folders, naming rules, property codes, access groups, retention requirements, and archive ownership before migration.

Read Windows VPS as a Cloud File Server when shared files are the main problem.

Maintenance and work-order administration

A Windows VPS can support the administrative side of maintenance operations when the software is compatible.

Potential uses include:

work-order entry;
assignment and scheduling;
vendor contact records;
estimate and invoice review;
property notes;
maintenance history;
recurring maintenance schedules;
purchase approvals;
inspection records;
photos and attachments;
cost reporting;
exported work lists.

Mobile maintenance applications and vendor portals may remain separate SaaS systems. The Windows VPS can still host the back-office application, reporting tools, accounting integration, or shared records when the workflow supports it.

Owner reporting and month-end work

Month-end can create more server load than normal daily use.

The environment may need to process:

owner statements;
property-level income statements;
rent-roll reports;
delinquency reports;
accounts payable batches;
bank reconciliation;
management fee calculations;
vendor payment reports;
general ledger exports;
PDF generation;
spreadsheet exports;
archived report packages.

Size for reporting peaks, database activity, and PDF or spreadsheet generation, not only the number of people who can log in.

Remote and multi-location staff

Property management work is often distributed across a main office, leasing locations, property sites, home offices, and external accounting or IT support.

A centralized Windows VPS can give authorized users access to the same:

supported property application;
accounting tools;
reports;
shared folders;
templates;
property records;
vendor documents;
maintenance records;
archived files;
administrative utilities.

Use named accounts and role-based permissions. Property managers, accountants, leasing staff, maintenance coordinators, executives, and IT providers should not automatically receive the same desktop or folder access.

Read Windows VPS for Multi-Location Small Businesses for the broader branch-office model.

A practical property management architecture

A small or midsize property management company may use this pattern:

Property managers, accounting staff, leasing teams, maintenance coordinators, and remote staff accessing applications, files, databases, permissions, and backups through a Windows VPS

The cloud Windows environment becomes the shared business workspace. Browser-based services and local devices remain separate where that design is safer or better supported.

A good architecture answers seven questions:

Which application is the source of truth for property and financial records?
Which users need a full desktop, a RemoteApp, or only shared files?
Which integrations require local software or a service account?
Which documents must remain close to the application?
Which printers, scanners, or check-printing devices are business-critical?
What happens when an office or property site loses internet access?
Who owns recovery when the application, database, integration, or server fails?

Remote Desktop access should follow job roles

Microsoft describes Remote Desktop Services as a Windows Server platform for delivering managed desktops and applications to users in offices, homes, branches, and partner locations.

A property management company should design access around the actual job.

User role	Likely access need
Owner or executive	Portfolio reports, approvals, financial visibility, and dashboards
Property manager	Property records, leases, work orders, vendor information, and reports
Accounting team	Receivables, payables, bank reconciliation, owner statements, and exports
Leasing staff	Unit records, applicant or tenant documents, templates, and approved reports
Maintenance coordinator	Work orders, vendor records, schedules, costs, and attachments
Administrative staff	Shared documents, forms, reports, and data entry
External accountant	Restricted accounting access for an approved period
MSP or IT provider	Administration, patching, monitoring, backups, and recovery

If employees use an RD Session Host for daily desktop or RemoteApp sessions, Microsoft requires an appropriate RDS Client Access License for each connecting user or device. Administrative sessions are not a substitute for a licensed multi-user environment.

Use these related guides:

Plan users, applications, integrations, storage, backups, and migration first.

Talk to Windows Engineer

Printers, scanners, check printing, and integrations need testing

A migration can be technically successful while daily office workflows still fail.

Property management teams may depend on:

office printers;
PDF printers;
document scanners;
check printers;
MICR-capable printing workflows;
signature pads;
USB licensing devices;
local email clients;
browser extensions;
document-signing tools;
payment portals;
banking portals;
watched folders;
local export or import utilities;
spreadsheet templates;
service accounts and scheduled tasks.

Remote Desktop can redirect some printers, drives, clipboard content, and other resources, but policy, client settings, drivers, application behavior, and the device communication method affect the result.

Test the complete business process, not only whether Windows detects the device.

Dependency	Acceptance test
Office printer	Correct queue, paper size, duplex settings, speed, and user access
PDF workflow	Correct file name, save location, permissions, and application attachment behavior
Document scanner	TWAIN or WIA requirement, multi-page scans, resolution, naming, and upload path
Check printing	Approved printer, paper, alignment, security controls, and accounting-software support
Signature device	Vendor support, redirection method, and session behavior
Payment or bank portal	Browser compatibility, authentication, export or upload workflow, and user role
Email integration	Supported client, SMTP or API settings, attachment behavior, and service account
Document signing	Browser or desktop requirement, file path, and final document storage
Scheduled export	Service account, file path, schedule, error handling, and duplicate prevention
Application integration	Supported API, ODBC, file transfer, service, or vendor-approved method

Do not weaken security controls only to make an old workflow function. When a local device or integration cannot be supported safely, keep that component local or replace the workflow.

Application databases and integrations determine real performance

The visible desktop application may not be the main resource consumer. Database queries, owner reports, payment imports, document generation, and month-end jobs can create more load than user sessions.

Document:

database engine and version;
database size and monthly growth;
number of properties and units;
peak concurrent users;
reporting peaks;
payment and bank imports;
accounting exports;
scheduled jobs;
integrations and APIs;
ODBC connections;
service accounts;
file paths and mapped drives;
document-generation tools;
transaction-log growth;
database recovery model;
backup windows;
restore process.

Keep the application and database close to each other. Avoid placing a file-based database across a wide-area network path. If the database becomes large or business-critical, consider separating Remote Desktop, application, and database roles.

SQL Server backup and restore planning must match the database recovery model. A VM-level backup alone does not replace application-aware database protection.

Size for concurrent users and peak reporting

Do not size a property management Windows VPS by total employee count. Size it by concurrent sessions, application requirements, database activity, reports, integrations, and file growth.

Use the following only as initial test ranges:

Workload	Initial test size	Increase resources when
One administrator or reporting user	2 vCPU / 4 GB RAM	The app, browser, PDF tools, and reports compete for memory
2-3 light office users	4 vCPU / 8 GB RAM	Several sessions and documents stay open together
3-5 active business users	4 vCPU / 16 GB RAM	Property app, accounting, database, and reports share one VM
6-10 active users	8 vCPU / 32 GB RAM	The server becomes a daily shared workspace
SQL-backed property or accounting platform	8-16 vCPU / 32-64 GB RAM	Database working set, reports, imports, and integrations need more capacity
Document-heavy portfolio	Size storage separately	Leases, inspections, invoices, photos, and reports grow quickly
High-availability requirement	Multi-server assessment	One VM does not provide application-level failover

For a five-user office, 4 vCPU and 16 GB RAM can be a reasonable test starting point. It is not a performance guarantee.

Raff's current sizing documentation recommends dedicated CPU plans for Windows responsiveness and lists 4 vCPU / 8 GB as the starting infrastructure plan for a light multi-user RDP terminal server. Property management workloads commonly need more memory once accounting tools, databases, browsers, PDFs, and reports run together.

Measure during representative workflows:

user logon time;
application launch time;
property or tenant lookup time;
posting and save time;
owner statement generation;
rent-roll report duration;
bank or payment import duration;
PDF generation;
CPU peaks;
available memory;
disk latency;
database waits;
backup duration;
session disconnects;
storage growth.

Read Windows VPS Sizing for Remote Users before choosing a production plan.

Plan storage around records, profiles, and growth

Property management environments can grow faster than expected because application data and documents expand at different rates.

Plan capacity for:

Windows and application installation;
property management database;
accounting database;
transaction logs;
lease and owner documents;
inspection files and photos;
vendor invoices and contracts;
maintenance attachments;
statements and reports;
scanned documents;
user profiles;
temporary PDF and export files;
integration logs;
backup staging;
migration copies;
12 to 24 months of growth.

Keep the operating system, database, documents, and backups logically separated where the application supports it. Raff Volumes can add block storage that outlives the VM, but volume layout and backup scope should be designed before moving production data.

Security must protect property, financial, and personal records

A property management Windows environment may contain personal contact information, lease records, owner records, financial data, bank exports, vendor information, maintenance records, credentials, and remote-access pathways.

Minimum controls include:

Security area	Planning requirement
Identities	Named users, strong authentication, and prompt offboarding
Administration	Separate privileged accounts from daily user accounts
Remote access	Use controlled RDS, RD Gateway, VPN, or private-access design
Firewall	Permit only required ports and sources
Permissions	Limit access by role, property, department, or responsibility
Shared folders	Use groups and least privilege instead of broad access
Service accounts	Document purpose, ownership, permissions, and credential rotation
Updates	Plan Windows, application, browser, and integration maintenance
Logging	Review failed logons, account changes, and unusual access
Backups	Protect backup deletion rights and recovery credentials
Vendor access	Make access approved, time-bound, and monitored where possible
Documentation	Record owners, dependencies, recovery order, and support contacts

Do not expose unrestricted RDP, SMB, or database ports directly to the public internet. Microsoft recommends blocking inbound SMB from the internet and using segmentation and controlled access for file-sharing traffic.

Microsoft's Windows Server security baselines provide a standardized hardening starting point, but baseline changes can affect legacy applications and must be tested before production.

This article is not legal, privacy, payment-security, housing, or compliance advice. Review applicable requirements with qualified advisers and the relevant software vendors.

Read Windows Server Hardening Checklist before production rollout.

Backups must protect the server, database, files, and recovery process

A property management backup plan needs more than a copy of the Windows disk.

Use layered protection:

Protection layer	Purpose
Application-aware database backup	Protect property, accounting, payment, and reporting data correctly
File backup	Recover deleted or changed leases, reports, invoices, and records
VM backup	Recover the broader Windows environment
Snapshot before change	Create a short-term rollback point before updates or migration
Off-server copy	Reduce risk from server, account, or ransomware incidents
Retention policy	Preserve recovery points for the required business period
Restore test	Prove that applications, data, permissions, and workflows are usable
Recovery documentation	Preserve owners, credentials, sequence, dependencies, and contacts

A successful backup notification does not prove the operation can resume.

Restore the database to a test environment. Open the property application. Confirm property, lease, owner, and accounting records. Generate an owner statement. Open shared documents. Validate permissions, integrations, scheduled jobs, and printing.

Raff VMs support point-in-time snapshots and automated daily or weekly backup schedules with configurable retention. Application owners still need to define database protection, file-level recovery, off-server copies, and restore procedures.

Read Windows VPS Backup Strategy for Small Businesses before moving production records.

Protect property applications, databases, documents, and recovery points.

Explore Data Protection

Internet outages and business continuity need a fallback

A cloud-hosted Windows environment depends on connectivity from the office or property site.

Define what happens when users cannot reach the server.

Possible fallback measures include:

a secondary office internet connection;
cellular failover;
locally available emergency contact information;
locally stored building and vendor emergency procedures;
approved manual maintenance intake;
a process for recording payments or documents for later entry;
offline copies of critical property instructions;
a reconciliation process after connectivity returns;
a defined point at which financial or data-entry work pauses.

Do not assume mobile data is a recovery plan until it has been tested from the actual office. Signal strength, carrier congestion, VPN behavior, firewall rules, and data limits can change the result.

The business should know whether a one-hour outage delays reporting, blocks leasing administration, stops payment posting, prevents maintenance coordination, or halts the whole office. That impact determines the connectivity and recovery design.

Migration should start with discovery and one bounded workflow

A property management migration is safer when the first phase has a clear scope.

1. Inventory the current environment

Document:

applications and versions;
databases;
users and groups;
properties, units, and portfolio size;
file shares and permissions;
mapped drives;
printers and scanners;
check-printing workflow;
email and document-signing integrations;
payment and banking exports or imports;
scheduled tasks and services;
ODBC connections;
service accounts;
storage usage and growth;
backup jobs;
remote offices and home users;
recovery requirements;
vendor and MSP contacts.

2. Classify every dependency

Mark each item as:

cloud candidate;
local office dependency;
browser-based external service;
integration between systems;
unsupported or unknown;
replacement candidate.

Unknown dependencies should block production cutover until they are tested.

3. Confirm vendor and licensing support

Ask the application vendor:

Is Windows Server supported?
Is virtual or hosted deployment supported?
Is Remote Desktop Services supported?
Which database edition and version are required?
Are multiple concurrent users supported?
Are printers, scanners, check printing, and PDF workflows supported remotely?
Does the product require a USB device, local service, or desktop Office installation?
Are payment, bank, email, and document-signing integrations supported?
Will the vendor support the application after migration?

4. Build a parallel test environment

Create a test Windows VPS, install the software, restore a copy of the data, and create non-administrator accounts for representative roles.

Test from the office, home, branch, and external accountant or MSP networks where applicable.

5. Validate complete workflows

Test:

login and authentication;
application launch;
property and tenant lookup;
lease and document access;
charge or payment entry using test data;
owner statement generation;
rent-roll and financial reports;
invoice entry and approval;
work-order entry;
PDF generation;
printing and scanning;
check printing where applicable;
payment and bank imports or exports;
email and document-signing workflow;
file open and save;
scheduled jobs;
backup;
database restore;
loss of connectivity;
rollback.

6. Schedule a low-risk cutover

Avoid month-end, owner reporting periods, major portfolio onboarding, rent-processing peaks, or other critical business windows.

Run the final backup and data synchronization. Validate the destination. Release users in a controlled order. Keep the previous environment available until the business owner, application owner, accounting owner, and IT owner approve the new workflow.

7. Monitor the first operating cycle

Track performance and support issues through a normal reporting, accounting, maintenance, and leasing cycle.

Monitor:

CPU and memory;
disk capacity and latency;
database performance;
session disconnects;
application errors;
printing and scanning issues;
integration failures;
backup success;
restore readiness;
support tickets;
user feedback.

Use the Windows Server Migration Checklist for Small Businesses and Local Office Server to Cloud Windows VPS Migration before production cutover.

When a Windows VPS is not the right fit

A Windows VPS should not be forced into every property management workflow.

Situation	Better next step
The company already uses a complete vendor-hosted SaaS platform	Use the SaaS platform unless another Windows workload justifies a server
The vendor prohibits Windows Server, cloud, or RDS deployment	Use the supported model or replace the application
Critical workflow depends on unsupported local hardware	Keep the dependent component local or redesign the workflow
Internet outages cannot interrupt office work	Preserve local capability or build tested connectivity redundancy
Check printing cannot be secured or supported remotely	Keep the approved printing workflow local
The database requires high availability	Design database redundancy and failover rather than relying on one VM
Security ownership is undefined	Assign access, patching, backup, and incident owners first
Restore testing cannot be completed	Keep the environment in test status
Users only need browser applications and cloud documents	Avoid adding Windows infrastructure without a clear benefit
No one owns application vendor support	Resolve support responsibility before migration

The right answer may be SaaS, Windows VPS, local server, or a hybrid design. Place each workload where it can be supported and recovered.

How Raff supports property management workloads

Raff fits property management companies that need a cloud-hosted Windows Server foundation for supported business applications, accounting, shared documents, remote users, multi-location access, and replacement of an aging office server.

Raff Windows VMs provide selectable Windows Server templates, Administrator and RDP access, dedicated or shared CPU plan families, SSD storage, optional attached Volumes, snapshots, automated backups, security groups, VPC networking, performance metrics, VM resizing, and human support.

The property management company or its MSP remains responsible for:

application compatibility;
vendor licensing;
RDS licensing;
user roles and offboarding;
database administration;
printer and scanner testing;
check-printing controls;
payment, bank, email, and signing integrations;
backup retention;
restore testing;
Windows and application updates;
security hardening;
migration and rollback;
business continuity;
legal and compliance decisions.

Raff should be the infrastructure layer under a documented property management workflow, not a shortcut around vendor support, licensing, security, or recovery planning.

Recommended path by property management situation

Situation	Recommended path
One office has an aging property-management server	Test the application, database, users, documents, backups, and restore on one Windows VPS
Managers and accounting staff need remote access	Use a controlled RDS or remote-access design with named users and licensing
Several offices manage the same portfolio	Centralize the supported application, then test every site's connectivity and workflow
Shared property documents are the main problem	Use a structured file-server design with permissions and backup
Accounting and property software run together	Size around month-end reporting, database memory, and exports
Printers, scanners, and checks are critical	Test exact models, drivers, permissions, and user sessions before cutover
The main property platform is SaaS	Use a Windows VPS only for workloads SaaS does not solve
SQL Server drives performance	Size around database memory, reports, jobs, and recovery requirements
High availability is mandatory	Evaluate a multi-server application and database architecture

Final property management Windows VPS checklist

Before putting the environment into production, confirm:

Check	Done
Applications and versions inventoried	☐
Vendor support for Windows Server confirmed	☐
Hosted and RDS licensing reviewed	☐
Active users and roles documented	☐
Properties, units, and reporting peaks documented	☐
Database requirements documented	☐
Shared folders and permissions planned	☐
Lease, owner, vendor, and maintenance records classified	☐
Printers and PDF workflows tested	☐
Scanners tested	☐
Check-printing workflow reviewed	☐
Payment, bank, email, and signing integrations tested	☐
Service accounts and scheduled jobs documented	☐
Network flows and firewall rules documented	☐
Internet-outage fallback tested	☐
CPU, RAM, and storage starting point selected	☐
Storage growth estimated	☐
Application-aware database backups configured	☐
File-level and off-server recovery copies planned	☐
File, database, and application restores tested	☐
Migration window approved	☐
Rollback path documented	☐
System, accounting, security, and recovery owners named	☐
Old environment retained until final approval	☐

An incomplete checklist means the system is still a test environment.

What's next

A Windows VPS for property management companies works best when the business centralizes supported Windows applications and records, tests local devices and integrations, and proves that backups can restore the complete workflow.

Read Windows VPS for Real Estate Offices for brokerage and transaction workflows. Review Windows VPS for Accounting Firms when accounting software is the main workload. Use Windows VPS as a Cloud File Server when shared property documents are the main problem. Explore Raff Windows VM when the users, applications, database, devices, storage, backups, and migration path are documented well enough to build a test environment.

Build a test environment for your property management workload.

Deploy Windows Now

Sources

Microsoft Learn — Remote Desktop Services overview in Windows Server
Microsoft Learn — Remote Desktop Services roles
Microsoft Learn — Install Remote Desktop Services client access licenses
Microsoft Learn — Printer redirection and drive redirection troubleshooting
Microsoft Learn — Secure SMB Traffic in Windows Server
Microsoft Learn — SMB security hardening
Microsoft Learn — Configure Security Baselines for Windows Server 2025
Microsoft Learn — Recovery models for SQL Server
Microsoft Learn — Full database backups for SQL Server
Raff Docs — Virtual Machines
Raff Docs — Plans and sizing
Raff Docs — Virtual Machine features and limits
Raff Docs — Enable backups
Raff — Windows VPS for Real Estate Offices
Raff — Windows VPS for Accounting Firms
Raff — Windows VPS Backup Strategy for Small Businesses
Raff — Windows Server Migration Checklist for Small Businesses
Raff — Windows VM product page

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Frequently asked questions

Can a property management company use a Windows VPS?

Yes. A property management company can use a Windows VPS for supported Windows applications, accounting tools, shared documents, reports, databases, and remote users when licensing, security, backups, and workflow testing are completed.

Is a Windows VPS useful when the property software is already SaaS?

Sometimes. If the main platform is already vendor-hosted, a Windows VPS may still help with desktop accounting, legacy applications, reports, shared files, integrations, or office-server replacement. Do not add a server without a clear workload.

Can property managers and accountants use the same Windows VPS?

Yes, when the server is sized for concurrent users and the applications support multi-user Windows Server or RDS deployment. Use named accounts, role-based permissions, and appropriate RDS licensing.

Do employees need RDS CALs?

Users or devices connecting to an RD Session Host for daily desktop or RemoteApp sessions require appropriate RDS CALs. Administrative RDP sessions are different from a licensed multi-user work environment.

Can a Windows VPS store leases and property documents?

Yes. A Windows VPS can host structured shared folders with Windows permissions and backups. Do not expose SMB broadly to the public internet, and plan file-level recovery in addition to VM backups.

Will local printers and scanners work through Remote Desktop?

Some printers, drives, and devices can be redirected, but policies, drivers, client settings, vendor support, and application behavior affect the result. Test the exact model and complete workflow before production.

What size Windows VPS does a property management office need?

A light 2-3 user test may start around 4 vCPU and 8 GB RAM. A 3-5 user property and accounting workload often needs 4 vCPU and 16 GB RAM, while larger or SQL-heavy teams may need 8 vCPU and 32 GB RAM or more.

Does Raff manage the property management application?

Raff provides the Windows VM infrastructure and platform support. The customer or MSP remains responsible for the application, licensing, users, database, integrations, backups, security, and migration unless a separate service agreement says otherwise.

Published July 24, 2026 · Updated July 24, 2026

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